SUMMARY
The Billing Specialist is responsible for providing support to both accounts payable and accounts receivable functions, including accurate and timely processing of invoices, reconciling accounts, managing outstanding balances, and ensuring accurate financial records.
ESSENTIAL JOB DUTIES
- Verify and reconcile vendor payments.
- Ensure accurate coding of invoices for payment.
- Maintain and update customer and vendor records and payment terms.
- Generate past due notifications, provide administrative support with collection efforts on aging receivables.
- Prepare vendor checks for mailing.
- Purchase order file maintenance.
- Bi-weekly and monthly statements.
- File maintenance of daily AR and AP invoices.
- Daily data entry to help prepare for billing; assist in preparing daily, monthly & quarterly invoicing, reporting & auditing.
- Assist with office functions including answering & directing multi-line phone system; receiving & greeting guests; filing, sorting & distributing incoming mail; preparing outgoing mail/checks; job ticket maintenance; data entry; copying & scanning; and maintenance of general office equipment.
- Other duties as assigned.
REQUIRED SKILLS/ABILITIES
- Excellent communication skills, including active listening.
- Ability to effectively prioritize and execute tasks with minimal supervision.
- Proficient computer skills with MS Office products and the ability to learn new software.
- Strong verbal and written communications skills.
- Strong customer service skills.
- Excellent attention to detail and organizational skills.
EDUCATION/EXPERIENCE
- High school diploma or GED.
- Associate’s or Bachelor’s degree is preferred.
- 3-5 years of experience with Accounts Payable and/or Accounts Receivable.
- Shift: Monday – Friday
- Direct Reports: No
- FLSA Status: Salary, Exempt
- Compensation: $55,000 – $64,000
- Location: Onsite, in-person
- Health Insurance: medical, dental & vision
- Company paid Basic Life/AD&D & Employee Assistance Program (EAP)
- Voluntary Benefit Plans: Life/AD&D, FSA, Short-term disability, pet insurance, accident insurance
- 401(k) with company contribution
- Company paid holidays (10 days) & PTO package
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
This position operates primarily in a professional office environment and is not exposed to adverse environmental conditions and/or hazardous conditions. While performing the duties of this job, the employee is regularly required to sit for extended periods of time; stand and walk occasionally (including in the plant); near vision acuity for computer work; ability to communicate clearly through verbal interactions on the phone and in person; and fine motor skills to operate a keyboard/mouse and other office equipment.